BUSINESS WRITING. Words and Phrases You No Longer Need

When you need to be understood, write clearly, and avoid the following: 

Hedging (being less direct)

Hedging  words  can make your writing less powerful. For example:

• Slightly

I’m slightly annoyed by Kate’s repeated tardiness.

• Sort of, Kind of

Their plan was kind of short-sighted.

• Rather, somewhat

The play was rather interesting.

• Quite

His car is quite fast.

• Probably

We should probably wait to send that email until we have final approval.

• As a rule

As a rule, Cats prefer to sleep in warm, comfortable places.

Prepositional Phrases

Some prepositional phrases not only add clutter but sound overly formal and stuffy:

• With regard to / In reference to

I’m writing in reference to about Jimmy’s latest report card.

• As to whether

She inquired as to whether asked whether they would have enough silverware for the party.

• At all times

Look both ways at all times before proceeding through an intersection.

• In terms of

She’s good in terms of writing. She’s a good writer.

• In the event of

Please give 24-hours notice in the event of a cancellation to cancel.

• In the process of

We’re in the process of moving next week.

Jargon

Business writing is notoriously loaded with jargon. We believe these phrases add formality and professionalism. And yet, our communication is more clear and direct without the filler words and phrases.

• Due to the fact that / In fact

Due to the fact that there was a snowstorm Because of the snowstorm, they were closed for the day.

• Definitely

I would definitely like to attend the meeting.

• Has the ability to

She has the ability to can make great contributions to the program.

• I believe / In my opinion

I believe We can make that happen.

• Needless to say

Needless to say, James excelled at his job.

• It’s important to note that

It’s important to note that Business communication should be clear and concise.

Taken from Grammarly